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To provide secretarial support to the building principal, maintain an effective, productive and friendly office environment that enhances the educational experience for students and staff.
Primary Duties:
* Provide secretarial services for the principal, including correspondence, filing, mail, phone messages and appointments.
* Process registrations, record student transfers, student attendance and maintain an accurate student database.
* Maintain a database for staff and record and process attendance records.
* Complete required forms, purchase orders, school calendar and other publications as requested.
* Interface with students and all levels of employees and external contacts: greet visitors, provide assistance and information, give tours and respond to routine inquiries and requests.
* Collect and assemble data as needed.
* Perform required functions on computer and other office machines assisting teachers and principal as needed.
* Take inventory and distribute books and supplies.
* Maintain confidentiality with students, parents and staff information.
* Handle all aspects of the telephone system, distributing messages as needed, along with any other position-related duties requested by the supervisor.
Qualifications:
* High School diploma.
* Proficient computer skills, including word processing, spreadsheet and database applications.
* Proficient clerical skills, including organizational skills, with the ability to work independently with frequent interruptions and to meet deadlines.
* Ability to demonstrate diplomacy when dealing with parents, teachers, staff, community members and other external contacts; and to maintain confidentiality.
* Ability to work under pressure, handling multiple responsibilities with numerous distractions and capable to react to change productively.
* Ability to be a self-starter with strong office management skills, completing tasks in a timely manner.
Terms of Employment:
* 12 months, 7 1/2 hours per day (8:00 am to 4:00 pm with 30 minute unpaid lunch).
* $22.69 per hour after probationary perio